Right time, right phase

There are different activities that we do throughout the day, every day, that need to get done. Some of them we enjoy more, some of them we enjoy less.

The ones we enjoy less can sometimes turn into a vicious cycle of procrastination and guilt, ultimately resulting in spending even more time in a rather unproductive and unsatisfying manner. We have all been there, and there is no way to avoid it.

One of the things that I enjoy the least is going through emails and answering them. Similarly doing phone calls. Which makes me sound like a sociopath, but that’s not it. Emails, at some point, become a pain, for everybody.

So how can we improve on our email-reply-to-procrastination ratio? I’m sure there are behavioural change systems that finally redirect your procrastination efforts to cleaning your kitchen in chapter 10, but I have found that for me, the ratio really depends on the time of the day. I am surprisingly efficient in going through my emails in the morning (where morning is defined as shortly after getting up) while I tend to suck at it the later it gets.

And this observation holds true for many other things as well. My takeaway is to observe yourself at what time you are your best self for doing the different things you need to do and schedule your day around it.

Perfect Tools Part 2: Actionable Remembering on How to do Things

Have you ever googled for a quick tutorial on how to scp files from one computer to another? Or searched for the right commands to create and switch to a new git branch? What are the perfect tools to do that job? You might say, it depends on what the objective is – scp is fairly different from git.

And you are right. But there are two more things to it. First, you have to find out how it works in order to perform the task. Google is usually your friend here, and I assume that you know how to phrase successful search queries. So what’s the second thing? Performing the task a second or a third time. And forgetting how you’ve done it before. I’m sure that happened to you countless times.

So what’s the perfect tool for the job? It’s actually your favourite text editor, and using it for this job is more of a habit than of an expertise: whenever you found out how to perform a specific task, write it down. Not a long text, just as much as you need to understand as quickly as possible how to do it again. As a bonus, you might want to write a shell script instead that performs the task for you.

The way I’m doing it, is two-fold. I have one directory with text files, describing how to do things. Here are two examples:

  •  Git Branching Workflow
git checkout -b NEW_BRANCH
...
git add .
git commit -a -m "Finished Work"
git checkout master
git merge NEW_BRANCH
git branch -d NEW_BRANCH
git push
  •  Configure Apache on Mac OS-X
sudo apachectl start
cd /etc/apache2/other
sudo nano test.conf
-------------------
NameVirtualHost *:80
<VirtualHost *:80>
    ServerName localhost
    DocumentRoot /YOUR_WEBSERVER_ROOT
    <Directory /YOUR_WEBSERVER_ROOT>
        Allow from all
        AllowOverride AuthConfig
        Options FollowSymLinks
    </Directory>
</VirtualHost>
---------------------
sudo apachectl -k restart

But even better than that is making such notes actionable by writing scripts that do the work for you. I have all my utility scripts in one directory that is included in the PATH variable of my terminal. In fact, all scripts sit in a DropBox folder, so all my machines are always up to date. All scripts are prefixed by “cmd-“, so I can easily find and execute all of them by simply typing “cmd-” in my terminal and then auto-completing the specific task by hitting tab.

Here are a couple of examples:

  • Limit your downstream bandwidth (cmd-bandwidth-limit-downstream.sh)
#!/bin/sh
ipfw add pipe 1 all from any to any in  
ipfw pipe 1 config bw $1Kbit/s delay $2ms
  • Convert video to mp4 (cmd-ffmpeg-mp4.sh)
#!/bin/sh
ffmpeg -i $1 $1.mp4
  • Find file globally (cmd-find-globally.sh)
#!/bin/sh
find / -name $1
  • Find file recursively (cmd-find-recursively.sh)
!/bin/sh
grep -r "$1" .
  • Overwrite your mac address (cmd-mac-addr-set.sh)
#!/bin/sh
sudo ifconfig en0 ether $1

I have about 30 text files and 50 scripts of this kind now. The additional time that you need to write up these little documents when encountering the task for the first time is nothing compared to the time that you’ll need to find out how it works again for the second or third time. Not to mention your frustration about feeling repetitive.

Perfect Tools Part 1: Selection and Consumption of Posts

If you are like me, then you are always searching for ways to improve on the efficiency of your daily work flow. I feel like I’m already closing in on – at least – local optima in some areas, and since it took me some time to find and combine the right tools to do the job, I might as well share it here.

I am an avid reader of many specific different blogs and news sites, but like most people, I only read a tiny fraction of all articles that are posted per day. So the first task I have to do every day is filtering: deciding which posts are of interest to me. For me, the process of filtering is completely separate from reading the actual articles.

Since I don’t want to browse 20 different websites each day to find new posts, I use an aggregator that pulls in all articles and presents the new ones to me in a uniform fashion that makes it easy to go over the different posts. There are essentially two types of aggregators: intelligent and dumb ones.

Intelligent aggregators try to guess which sources and which posts are of interest to you and only present you with that selection. Dumb aggregators in turn show you the sources that you have selected and within those sources all the posts. While most people probably decide to use intelligent aggregators, I decided to use dumb aggregators. For one, I don’t want to see a semi-random selection of sources, since I have hand-picked my own sources, and I always have the feeling that I might be missing out on interesting articles if a machine-learning algorithm is selecting articles for me. I am particularly in doubt whether serendipitous discovery wouldn’t be prohibited by an intelligent aggregator. (If you are looking for intelligent aggregators, I’d recommend to check out Prismatic and Flipboard.)

So which tool am I using for dumb aggregation? It’s called Feedly and allows you to select the sources you’re interested in and presents all new articles as lists. Perfect for filtering. You can also use it for reading, but that’s not what I’m doing.

My workflow starts by going to my Feedly subscriptions and scanning over them. If I’m interested in an item, I open it in a new tab and continue to scan. I will not start to read any of the posts until I’m finished scanning posts. (Hint: the short cut for opening a link in a new tab without automatically changing to the tab on the Mac is Cmd + Click) I call this first pass the scanning phase.

After scanning all new articles, I close Feedly and go through the tabs. I decide which articles to read now, to read later and which ones to discard. When I decide to discard an article, I immediately close the tab. When I decide to read an article now, I immediately read it. These are particularly posts that have a short timely relevance and need to be read on that day. The articles that are of interest to me but of no immediate timely relevance are marked to be read later (which I will describe next). More than 50% fall in that category. I call this overall second pass the triage phase.

How do I save articles for reading them later? I was using Instapaper for a long time but now switched to Pocket. Pocket installs a browser extension that allows you to mark posts with one click to read them later. That’s exactly what I do with interesting articles that are of no immediate timely relevance.

I read most of the pocket articles on the go using the smartphone or tablet app that allows you to read all your saved articles even when being offline. So whenever I’m in the sub, a cab, a train, a plane, in the gym etc., I read the articles from there. I call this third pass the reading phase.

When I find that one article is so interesting that I need to take action based on the content later (i.e. send it to a friend, check out links etc.), I “heart” the article. I’ll check that “heart category” from time to time when using my computer to go through that list. I call this fourth pass the action phase.

But there is still room for improvement. What do you do when you are literally on the go? Reading while walking slows down your walking, and since walking is your primary task, there is no point in this trade-off. Wouldn’t it be great if you could listen to the articles you’ve saved? You can, and the text-to-speech is actually quite nice and auto-detects the right language for each article (in my case, that’s English and German). The app that I’m using for that is called Lisgo, and synchronises with all your saved Pocket articles. And that’s also the primary reason I’ve switched from Instapaper to Pocket since there was no text-to-speech extension for it.

I am pretty happy with the combination of Feedly, Pocket and Lisgo right now, and don’t see much room for improvement. How do you consume your daily news from the web? For me, it’s broken up into scanning, triage, reading and action phase. Which is, to some extent, pretty similar to how I treat my email inbox.

Why do people prefer to archive their life instead of living it?

When young-ish people do activities nowadays, like going to a party, to a concert or whatever, you’ll see many of them perceiving most of the event through the display of their phones, busy taking videos and pictures. It seems like it is more important to many folks to document what they’re doing than actually doing it.

Why do people rather record videos and photos of their activities than just enjoying the moment? If you ask them, most will pretend that they want to be able to remember what happened years later, and archiving it digitally is the best way to not loose track of what was going on. While that is true, undeniably, I suspect that most people will never look at most of their old photos and videos ever again. The predominant behaviour on the other hand is to immediately post and share the videos and photos, most likely in order to improve the digital depiction of one self. In other words it might be more important to people to improve on the way others perceive them digitally than really living what they’re pretending to be doing.

What is even more surprising than archiving real life instead of living it is that many people rather talk (writing messages) to other people on their phone than to the people they’re socialising with. Sure, whenever I get an email or a text, I feel slightly pressured too, to answer as quickly as possible. But only very few of my incoming messages actually have to be answered within one hour or so. And that won’t be much different for other people, so that can’t be the only reason.

Is it that we usually meet up with people that are less important than other folks we’re texting with? I don’t think that’s the reason either. So what is then? I think part of the answer might be the decreasing attention span of people. It might just be too hard for people to devote their attention for an extended period to the folks hanging out with them. The other reason might be social efficiency. Since we are already spending time with the people we’re hanging out with (even if we’re texting instead), we can socialise with other people on our phone at the same time. We can, in other words, satisfy the socialising needs of more people at the same time, even if we’re sacrificing the direct interaction with the people next to us. But since most of them are doing the same thing, it can’t be that harmful, right?

Do I do it? Well, certainly not the life-archiving part, but that’s mostly because I don’t really enjoy taking photos too much. How about communicating with other people on the phone while socialising in real life? I try not to. Call me old school, but I still find it a little insulting. However, I sometimes do it if I really feel that I have to answer certain texts in a timely manner. I also start doing it when the people I’m socialising with are doing it, basically to hold a mirror up to them; needless to say that no one ever gets my subtle behavioural critique though.

BetaEdit

Victor Lingenthal and myself have just launched a new toy project called BetaEdit that allows you to rapidly test web software online. It is based on our JavaScript Framework BetaJS (for both client and server) and serves as a running example for that as well. While the current version of the software really only is a starting point, stay tuned for major updates to come soon. We’d love to hear your feedback@betaedit.com.

All new announcements will be made on our BetaEdit blog.

JavaScript Video Player

We just added a video player plugin for BetaJS that allows you to stream videos to many different devices. It is a meta player that currently includes JWPlayer 6 and JWPlayer 5. Depending on the given device and the given video sources, the player decides which player and which source matches your device best. For instance, JWPlayer 6 does not work with older version of iOS, etc.

It also includes a couple of useful player views that allow you to have embedded videos, embedded videos showing a video popup, and video popups by direct invocation.

People should not be afraid of their governments. But actually they couldn’t care less.

After all has been said and done over and over, it still took me a fair amount of time to realize what bothered me the most about the NSA affair. Have we been really surprised by what the NSA is doing? Not so much. Is Edward Snowden a hero? Probably, but hero is too much of a militaristic term for my taste. Should we be okay with being spied on? Of course not. Isn’t the data’s content much more important than the meta-data that the NSA is tracking? Not at all. But those who have nothing to hide have nothing to fear? Quite on the contrary.

The idea of spying massively on people is not new. Most classic dystopian stories like 1984 are centered around an omnipresent all-seeing eye kind of state. Even in our own recent history we had governments like the German Democratic Republic in Eastern Germany that massively spied on their people with severe consequences for major parts of the population. So not much about what we’re seeing today is a genuinely new phenomenon.

The graphic novel V for Vendetta also draws the picture of a dystopian state, and the main character that tries to liberate the oppressed people states at some point one of the most iconic sentences about dystopian states: “People should not be afraid of their governments. Governments should be afraid of their people.”

I always liked that sentence, and I still do. Now interestingly, while it should apply to the current situation, it doesn’t. It’s actually the other way around, although the government is spying on the people.

Edward Snowden himself closed with the following words in his famous interview with the Guardian, speaking about what he fears to come out of all of this:

The greatest fear that I have regarding the outcome for America of these disclosures is that nothing will change. People will see in the media all of these disclosures. They’ll know the lengths that the government is going to grant themselves powers unilaterally to create greater control over American society and global society. But they won’t be willing to take the risks necessary to stand up and fight to change things to force their representatives to actually take a stand in their interests.

But people are not only not willing to stand up, they, by and large, couldn’t care less. To me, that’s the most interesting thing about the whole thing. And even I feel fairly detached about the matter. But haven’t I been idealistic once? Haven’t I swore to myself to being one of the first to stand up against any form of state-sanctioned oppression or state-sanctioned undermining of civil rights? And yet, here I am, shrugging my shoulders. Is this what getting old feels like? You give up on your ideals? Maybe. But even if so – sadly enough -, this can only be half the truth.

Because I’m not the only one. There are millions of young people that must have had the same thoughts that I had at that age. But apparently they don’t care either. Is it the openness of the Internet that transformed our innermost perception of privacy and of the importance of privacy? Do we first need to see with our own eyes how our governments might use our own data against us?

I am not trying to be apologetic here. I am just surprised by how less people care, including me.

JavaScript Framework

Victor Lingenthal and myself have created a new open-source MVC-JavaScript framework called BetaJS. Among its features are the following ones:

  • Models
    • Computed Properties: Aggregated properties depending on other properties are automatically updated
    • Sophisticated server synchronisation, html storage and caching stack: Queries are only executed on the server if necessary. Depending on the capabilities of the server’s REST-API, the client-side simulates all missing capabilities.
  • Views
    • Html-Property-Bindings: Changing properties in models automatically updates the affected elements in templates. You can use that to apply css classes or input values.
    • View Library: Containers, ListViews, Buttons, etc.

The system currently lacks proper documentation and tutorials. You can take a look at the demos though. On our roadmap is the development of an operational transformation system to easily continue working with an app offline and synchronising everything when you come back online.

Ruby-on-Rails-like PHP Framework

We have created an open-source Ruby-on-Rails-like light-weight PHP Framework called PHPrecious here. Feel free to check it out and play around with it. There is a full demo included in the demos folder.

Every component in the framework is as loosely coupled as possible. You can use it as a web framework as well as for server-site php scripts and daemons.

It mostly lacks proper documentation at this moment. Hope the demo helps you a little.